As businesses continue to expand and evolve, it`s becoming increasingly common for companies to conduct business deals over the phone or via email. In these circumstances, it`s essential for both parties to be able to communicate their intentions clearly and effectively. One key component of successful verbal agreements is the use of functional language.
Functional language refers to the words and phrases used to express specific functions in communication, such as making a request, giving an order, or expressing agreement. In the context of verbal agreements, functional language is crucial for ensuring that both parties understand the terms of the agreement and that there is no confusion or ambiguity.
Here are some examples of functional language commonly used in verbal agreements:
1. Clarifying language: This type of language is used to ensure that both parties are on the same page and understand the terms of the agreement. Phrases like “To clarify…” or “Just so we`re clear…” can help to eliminate any confusion and ensure that everyone is aware of what`s being agreed upon.
2. Confirmation language: Using confirmation language is essential for ensuring that both parties are in agreement on the terms of the deal. Phrases like “So we`re agreed that…” or “We both understand that…” can help to ensure that everyone is on the same page, and there are no misunderstandings.
3. Conditional language: In some cases, verbal agreements may be conditional upon certain factors, such as the completion of certain tasks or the achievement of certain benchmarks. Using conditional language, such as “If…then…” or “Provided that…” can help to ensure that both parties are clear on the conditions of the agreement.
4. Collaborative language: When making verbal agreements, it`s important to use language that emphasizes collaboration and mutual benefit. Phrases like “Let`s work together to…” or “We can both benefit from…” can help to create a sense of teamwork and encourage both parties to work together towards a common goal.
5. Decision-making language: Sometimes, verbal agreements require the parties involved to make decisions about specific aspects of the deal. Using language that emphasizes decision-making, such as “We need to decide on…” or “Let`s come to a decision about…” can help to ensure that decisions are made quickly and efficiently.
In conclusion, functional language is essential for making verbal agreements that are clear, concise, and effective. By using language that clarifies terms, confirms understanding, establishes conditions, fosters collaboration, and facilitates decision-making, both parties can come to an agreement that meets their needs and goals. As a professional, it`s important to understand and use functional language in order to help businesses communicate effectively in today`s fast-paced world.